How to be More Productive at Work
Spending fewer hours and still achieving better results is not a utopia. It just depends on how you manage your personal energy. If you are efficient, you are productive.
Being productive is achieving more goals without having to invest more time, without having to strain. If you do it, your productivity goes up. And if you do it reducing time or effort … your productivity multiplies.
Productivity goes hand in hand with efficiency, which is achieving the best result with the fewest possible resources. If you know how to manage your personal energy, you will be more efficient and you will be more productive.
With your efforts it happens like with the kWh of electricity that you spend in your house. It is not about turning everything off and going back to the candles. That’s not efficient because you give up your goals instead of trying to achieve them. What is efficient, for example, is being able to use all your appliances at will but not paying for it at certain times.
The same thing happens at work. Being more productive is not staying in the office until there is no one left. In fact, that is being less productive and less efficient: maybe you will achieve your goals, yes, but at the cost of investing a lot more resources (hours, effort, lifetrol.
For many, being more productive means doing more. Complete more tasks. Chain the hours. Getting up earlier and going to bed later …
This approach can work in the short term and produce results. However, in the long run, this is the sure recipe for exhaustion and burnout.
Because productivity is not a sprint but a marathon.
Being more productive isn’t about going full blast on a lot of things, but rather about consistently moving forward on a handful of things that really make a difference.
By following this circuit we are able to know exactly what actions to take to process the thing to do.
transfer it to a reference file
do it immediately
add it to our future actions
transfer it to our calendar
Get organized on paper or with apps
be more productive notebook
Our brains are not designed to store all of our tasks, projects and ideas.
A good way to prepare is to spend 15 to 30 minutes at the end of the day to list all the important tasks that will be done the next day and to visualize their sequence.
That way, when you get up in the morning, you know exactly what to work on and in what order. So you don’t waste time thinking about the tasks you need to accomplish, you perform them directly.
Align your tasks
When we strategically align our tasks, we are able to more effectively accomplish even our most ambitious projects
To me, true productivity is the ability to generate high-performance work in a short period of time. This is the kind of productivity we should be concerned about, not the other commonly accepted kinds of productivity. These are based on the amount of work, rather than looking to produce long term results.
For example, imagine a person named Adem who can type very fast on the keyboard, and is able to answer 100 emails per day.
Now let’s talk about Julia, who is less comfortable with computers and therefore chooses to answer only one email per day.
Here productivity cannot be measured only by the quantity of emails answered. If Julia responds to a very important email from a partnership with his company, while Jean responds to less important emails, for example discussing the color of the bicycle shed.
Here Julia is more productive than Jean. Quite simply because the results produced by Henry are more important than those produced by John, in the long term.
Productivity is really the way you manage yourself and the habits you develop. By selecting certain habits over others, you will be able to generate more results in the same time allotted.
Ways to increase productivity
1. Establish a to-do list (To-do list) When the workload increases, we tend to be in a hurry, don’t know where to start, or deal with two things at the same time, thinking that it can improve work efficiency, but in the end both things are It can’t be done, it’s a loss for the other. …
2. Custom Deadline (Internal deadline)…
4. Drink water or coffee…
5. Work environment that promotes thinking
1. Create a To-do list
When the workload increases, we tend to be in a hurry. We don’t know where to start, or if we deal with two things at the same time, we think we can improve work efficiency. But in the end, we can’t accomplish both things, and we lose the other.
Before work, we should make a daily to-do list and decide which work should be given priority. When there are sudden and urgent tasks that need to be dealt with, the task at hand should also be completed first to avoid multiple tasks at the same time in order to maximize productivity.
2. Custom Deadline (Internal deadline)
Many tasks cannot be completed in a day or two. Some reports and plans can take a week or two or even a month. Many people don’t have much idea about handling this kind of work. They think that there is still a lot of time, so they just ignore the work, and only when the dead line is approaching, the work results are naturally low.
When receiving this kind of work, you should first understand the scope and requirements of the work, divide it into different small goals, and set a deadline for this. This helps to free up allocating time and avoid a large backlog of work on the same day.
“Resting is to take a longer journey.” After a long time of work, getting up and stretching, or just leaving your seat for 5-10 minutes to hang out in the office, will help you to let go of your nervousness at work, relieve physical fatigue, and help you continue to focus on work.
4. Drink water or coffee
More than 70% of the human body is water. After a long time of work, the body is short of water and is prone to symptoms such as fatigue and dizziness. Timely supplementation of water can help us maintain a normal metabolism, restore energy, and maintain high productivity at work. Coffee contains caffeine, which is helpful for refreshing and can also “power up” you who are busy at work.
5. Work environment that promotes thinking
Boosting productivity can’t just rely on working hard in the office. In the case of lack of inspiration and brain block, it is more necessary to communicate with others. The so-called “one person counts short and two others counts”, communication can inspire thinking and inject inspiration into the brain. A work environment that promotes thinking allows space employees to communicate and exchange ideas, which is beneficial to productivity without any harm.
A good office environment can help increase productivity. Just as the shared working space of The Wave has a pantry on each floor, free coffee, scented tea and other refreshing beverages are provided to inject momentum into members who are busy at work. In addition, The Wave’s spacious and open “Chill area” and “Lounge area” allow members to take a good rest after heavy work, and focus on their work. The open environment of The Wave also helps members to communicate and exchange opinions, which can promote thinking and inject more inspiration.
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